It is important to consider not just the price of the data space but the functionality as well. A fully-featured VDR for instance, will cost more than a simpler one but it could have advanced features such as auditing capabilities, document recovery and much more. Also an online workspace that has many security features such as watermarking, two-factor authentication and a secure remote working environment is more expensive than one that provides basic file sharing.

The size of the project can directly impact the price of virtual data rooms. Some providers provide unlimited storage and users, which are ideal for projects that have a long duration. Some have a monthly charge that can be lower or more dependent on the size of the company or the number of guest users.

Some vendors offer packages based on the number of documents that are uploaded to the platform. The costs vary between $0.40 to $0.8 per page. This model might be useful for small projects with a limited or set amount of documents. It's worthwhile to compare the costs of per-user and per GB options to get a better deal.

Other factors to take into account when evaluating the cost of a data room include integration with the customer support and the level of security offered by a solution. Virtual data rooms that are the most secure tend to be those with a strong focus on the privacy of users and include features such as granular settings for permissions, multiple levels of encryption, and strong auditing abilities.